Why event hire needed an optimiser
Every field wedding, fete and festival is the same fifteen phone calls in a different order. We decided to make it three.
Organising an event is a supply-chain job handed to someone with a full-time life. The kit list is knowable: the toilet ratios, generator sizes and marquee footprints are established trade maths. The suppliers are findable. What has been missing is the layer in between: something that turns "140 guests, a field near Faringdon, June" into a complete list and the shortest set of companies who can cover it.
That is EventSpeed. Formulas and AI build the kit list, including the items nobody warns first-timers about. A set-cover optimiser finds the fewest suppliers who cover everything, weighted by distance and reputation. One click sends each of them a structured brief they can answer from an email. Then a planner tracks every item from quote to collection, because the event is not over until the marquee leaves the green.
We publish our formulas as free calculators and our kit lists as free guides, because organisers deserve the trade maths whether they use us or not. The platform just does it faster, and does the ring-round for you.
EventSpeed is starting where we know the ground: 44 towns across Oxfordshire, the Cotswolds and the M4 belt, with 22 hire categories mapped, expanding county by county. Organisers never pay. Suppliers are free to list and quote, with paid tiers for those who want priority.
Questions, ideas, or a supplier patch you think we should open next: talk to us.